Club Constitution

Loughborough Students’ Athletic Union October 2004

1. TITLE

The club shall be called “Loughborough Students’ Union Cycling Club”,

2. AIMS AND OBJECTIVES

To foster and promote the sport of cycling at all levels, providing opportunities for competition and recreation.

3. AFFILIATION

The Club shall form part of Loughborough Students’ Athletic Union and as such, shall adhere to all guidelines and policies as approved by its members at Loughborough Students’ Athletic Union General Meetings.
4. The Club shall also be affiliated to British Cycling (hereinafter called BC) and Cycling Time Trials (hereinafter called CTT).

5. MEMBERSHIP

Membership of the Club shall be open to all students of those institutions in membership of Loughborough Students’ Union (namely Loughborough University, Loughborough College and the RNIB Vocational College). At the discretion of the Club, members of staff at the above institutions and alumni may join the Club.
Associate Membership
The Club may apply to the Athletic Union to have a maximum of FIVE associate members per academic year. These non – student individuals would be expected to be high-class performers, who could contribute to the club in the following ways:
(a) As a short term measure for the Club to enter a new league/competition which, with the current level of student players could not be sustained.
(b) As part of a Regional or National Academy
(c) To enhance the Club’s activities
Maximum numbers
The Club’s Committee must be aware of maximum membership level as indicated in its annual development plan and not permit over-subscription.
The subscription fee shall be determined annually by Loughborough Students’ Athletic Union and must be paid to the Club Treasurer before any participation in club activities.

6. CLUB COMMITTEE

The Club’s Committee is responsible for the day to day running of the Club and posts must include Chairman, Secretary and Treasurer; Committee positions must be held by current students. There must be at least three Committee Meetings per term.

7. DUTIES OF COMMITTEE MEMBERS

Chairman Shall oversee the running of the Club, preside at all meetings and ensure that they are properly conducted. In his/her absence, a member of the Club’s Committee shall take the chair.
Secretary Shall give notice of all Committee and General Meetings and take the minutes of each. Shall be responsible for the dissemination of information to members and any correspondence thereto. In conjunction with the Treasurer, shall be responsible for the upkeep of membership records.
Treasurer Shall be responsible for the upkeep of the Club’s accounts in accordance with Loughborough Students’ Athletic Union policies. Shall also be the Club’s signatory for any cheques issued from the Club’s private account (these cheques also to be countersigned by either the Athletic Union President or Athletic Union Sports Administrator).
Mountain Bike Shall be responsible for organizing training rides and trips
Captain for mountain bikers and to promote a race programme for club members ranging from novice through to elite levels. He/she should encourage riders to compete in the BUSA Cyclo-Cross and Mountain Bike Championships.
Road Captain Shall be responsible for organizing training rides and trips for road and track cyclists and to promote a race programme for club members ranging from novice through to elite levels. He/she should also encourage riders to compete in the BUSA Road Race, Track, Hill Climb and Time Trial Championships, as well as identify riders for progression to the BUSA National Squad.
Downhill Captain Shall be responsible for organizing training rides and trips for the downhill section of the club and to promote a race
programme for club members as well as encouraging riders to compete in the BUSA Downhill Mountain Bike Championship.
Women’s Captain Shall be responsible for the women’s side of the club, encouraging participation in training rides and women’s racing and should also encourage riders to compete in the women’s section of the various BUSA championships.
Equipment Shall be responsible for the whereabouts and loans system
Secretary of all existing kit and the purchase of any new kit agreed to by the committee.
Social Secretary Shall be responsible for promoting the social side of the club, organizing regular social activities and encouraging high participation.
Publicity Officer Shall be responsible for maintenance of the club’s website, keeping it up-to-date with the latest news and results. He/she should also produce reports for LABEL and the local press if deemed necessary.
Honorary President The outgoing Chairman to remain in this capacity for one year, to aid the club in a promotional role, with no voting rights.

7. MEETINGS

General Meetings
A General Meeting shall be called by the Committee or by written request, signed by not less than one quarter of the membership. Two weeks’ notice of such meetings must be given by the Secretary to the membership and at least one such meeting should take place each term.
Annual General Meeting/Election of Club Committee
The election of Officers of the Club Committee shall take place at the Annual General Meeting of the Club, which shall take place the week either side of the first day of March each year.

8. QUORACY

Quoracy at General Meetings and the Annual General Meeting shall be no less than 40% of the membership.
Should such meetings be inquorate, then a further General Meeting shall be held within 15 days and will be automatically quorate.

9. VOTING

All Club members shall have speaking rights at all meetings, BUT only current, registered student members of those institutions affiliated to Loughborough Students’ Union are entitled to vote.

10. AMENDMENTS TO CONSTITUTION

Amendments to the constitution must be passed by two thirds of those present at a General Meeting or by 51% of the membership.
All amendments must be ratified by Loughborough Students’ Athletic Union Executive Committee, who will then forward the same on to the Procedures Committee of Loughborough Students’ Union for approval.

11. DISSOLUTION

In the event that the club is no longer able to carry out its activities, and thus folds, all assets will revert back to Loughborough Students’ Athletic Union.
The above constitution passed by AU Exec 2 February 2005 and LSU Union Council 25 April 2005